The purpose of the Code of Conduct is to encourage a pleasant, courteous and welcoming atmosphere at the Club, to promote respectful play and an appropriate sharing of the Club’s facilities.
The YOMTC strives to provide a fun, stress-free environment. Members are expected to maintain respectful and courteous decorum while engaged in any on court or off court YOMTC organized functions.
It is every member’s responsibility to lead by example by observing three simple guiding principles:
Board Directors are elected members who volunteer their time to serve the interests of the membership as a whole. We appreciate and welcome your input and hope that you will in turn respect the effort that goes into the successful operation of the Club.
Thanks for your support!
ANNUAL PLAYING REGULATIONS
|1. Generala. The York Old Mill Tennis Club (“YOMTC” or the “Club”) is located South of Catherine Street and East of the Humber River. The Club is governed by a Board of Directors in accordance with the Club’s agreement with the Corporation of The City of Toronto and the Club’s Bylaws.
b. Club members must at all times adhere to the Club’s Annual Playing Regulations (the “Regulations”) and abide by the decisions and directions of the Court Attendant(s), Club Professional(s) or authorized designate(s) on duty (hereinafter referred to as the “Court Attendant”).
c. The Court Attendant is in charge of Club operations and during Club Hours is the final arbiter of all matters relating to Club operations and the implementation or interpretation of the Regulations.
2. Playing Time and Membership Playing Privileges
a. Courts are available for playing tennis in accordance with these Regulations for Club Members at all times during Club Hours, except for Public Playing Times.
b. Playing sessions are forty (40) minutes in duration, and the starting times for each court are offset by ten minutes. The start and finish of each playing session is governed by the Club Sign-Up Board (the “Board”) and the Club Clock, except in the case of Club-approved tennis instruction or programming and other Club-approved activities such as a junior program, tournaments, team play, round robin play, or social events. Notice of Club-approved activities will be posted on Club website calendar and bulletin boards whenever practicable.
c. Club-approved tennis instruction or programming and other Club-approved activities may be one or more hours in duration, at the discretion of the Court Attendant(s) on duty. At the end of any instruction, programming, or other activity, members may resume normal sign up procedure as directed by the Court Attendant.
d. Persons wishing to play must have their name signed on the sign-up board for an available court by the Court Attendant. If a Court Attendant is not available, players must sign on the sign-up board for an available playing session. The names of each player wishing to play must appear on the sign-up board.
e. ADULT MEMBERS and members under the age of 18 who purchased an adult membership (section 2g) have priority over junior members for available court time at the following Restricted Hours:
• Monday to Friday 8:00 am to Noon, 5:00 pm to 11:00 pm
• Saturday 8:00 am to Noon
• Sunday 8:00 am to Noon, 4:00 pm to 11:00 pm
f. JUNIOR MEMBERS have the same privileges as adult members at the following times:
• Monday to Friday Noon to 5:00 pm
• Saturday Noon to 11:00 pm
• Sunday Noon to 4:00 pm
g. A person under the age of 18 has the option of purchasing an adult membership with full adult member privileges.
h. Junior(s) accompanied by an adult member may play during all Restricted Hours except Saturday and Sunday 8:00 am to Noon provided that the accompanying adult member is on the court and PLAYING with the junior member(s).
i. If a court is not in use at the start of a playing session during Restricted Hours and adult members who are present waive their right to the court, junior members upon approval of the Court Attendant, may sign up for the court on the sign-up board and play for that session in the same order as their names appear on the junior waiting list.
j. Any court may be reserved at the request of a member for a member’s social event at the discretion of the Court Attendant, provided the member makes the request to the Court Attendant on at least one week’s notice. If approved by the Court Attendant, section 2(c) of these Regulations applies.
k. The use of the courts must cease every evening at 11:00 pm.
3. Signing Regulations
a. A member must sign up for the next available playing session and enter the court no later than 3 minutes after a playing session begins if the court was occupied during the preceding playing session.
b. A member may not sign up for any other playing session while occupying a court during a playing session. Double booking is not allowed!
c. A member may only sign up for one court at a time, and must be present for the duration of the waiting period. If a member is signed and is not present at time of session commencement the court shall be awarded to the next waiting member.
d. Members occupying a court must vacate at the end of the playing session and respectfully allow oncoming signed-up members to commence play.
e. A Member without a playing partner or partners may only use a court if a court is vacant with no other members signed up and waiting for a court.
f. The use of ball hoppers is restricted to courts 3 and 4. However, ball hoppers may be used on courts 1 or 2 if the adjacent court is vacant, thereby allowing for safe uninterrupted play.
g. If available and free of other club duties and obligations, the Court Attendant may be available to play with members at any time provided the member has signed up for the desired court.
4. Membership Tags and Attire
a. ONLY TENNIS SHOES ARE ALLOWED ON THE COURTS! Any footwear other than tennis shoes is strictly prohibited.
b. TENNIS ATTIRE MUST BE WORN AT ALL TIMES! No exceptions. Men must wear sporting apparel that includes properly fitting tennis shoes, socks, shorts and shirt; no torn clothing or muscle shirts. Women must wear sporting apparel that includes properly fitting tennis shoes, socks, a tennis skirt or shorts and a sports top.
c. The Club membership tag MUST BE WORN on tennis shoes used during play, and must be visible at all times to the Court Attendant and other members.
a. Club members, guests and non-members must at all times adhere to the highest code of proper Tennis Court Etiquette, as posted on the Club bulletin boards. Any breach of the posted Code of Tennis Court Etiquette constitutes a breach of these Regulations.
b. Members must ensure that the court is left tidy, and that ball can lids are properly disposed of. All personal belongings must be removed from the court after play has ended.
c. Members shall respect the playing time of other members and will not interrupt members on the court during a playing session unless the members playing have given their express prior consent.
d. Members are encouraged to assist the Court Attendant in the prompt drying of or leaf removal from the court surface, if required by the Court Attendant in order for safe play to begin. If a member loses time during a playing session due to court clean up requirements, that member shall automatically be assigned the next playing session.
e. Members may not chew gum on the courts and may not drop chewing gum on the court surfaces. The removal of dried chewing gum damages the court surface.
f. Consumption of alcohol on Club premises is not permitted with the exception of when a liquor permit for a sanctioned event has been secured.
a. Guests of members may play during Club Hours upon payment of the applicable fee and upon providing a guest registration form signed by the member and the member’s guest prior to play. Guests must also be registered on the Board prior to play and must adhere to these Regulations. Club members are responsible for their guest(s) and any breach of these Regulations by a guest may result in the issue of a breach notice to the member.
b. Each Club member may have up to four (4) guest privileges per year at the fee of $10.00 per day/person. Any non-member may only play as the guest of a member for up to four (4) times per year.
c. Members are responsible for ensuring that their guests’ fees are paid and that their guests are registered before commencing play. A receipt for payment, to be used as guest pass, will be issued to the guest. Failure by the member to ensure payment of guest fees and guest registration before commencing play will result in the automatic revocation of that member’s guest privileges for the remainder of the year.
7. Disciplinary Actions and Complaints
a. A breach of these Regulations may be reported by a Court Attendant, a Club Professional, a member of the Board of Directors or any member at large. Any breach of the Regulations may result in the issuing to the breaching member of a breach letter by the Court Attendant or by the Board of Directors. Any issued breach letter also constitutes a warning to the breaching member that his or her membership may be suspended or terminated. The breach letter may be considered by the Board of Directors at its first meeting following the breach and may result in a suspension or loss of membership at the discretion of the Board of Directors, provided that the breaching member has received at least five (5) business days’ notice of that meeting.
b. In the event a member has received a breach letter and subsequent notice of a meeting of the Board of Directors to consider that breach letter and wishes to dispute any possible suspension or loss of membership, that member shall submit written objections to the Board by e-mailing the Secretary (firstname.lastname@example.org) and may attend the meeting to make submissions in person.
c. Upon receipt of a breach letter the breaching member automatically becomes a probationary member. Any member who received a breach letter in the preceding two years may only be re-admitted to Club membership at the discretion of the Board of Directors and then only as a probationary member. A breaching member whose membership has been revoked is not permitted to play as the guest of another member.
d. If a probationary member breaches these Regulations and is issued a breach letter by the Court Attendant, that member’s playing privileges are automatically suspended pending a review of that breach letter by the Board of Directors at its first meeting following the breach.
e. Any member with a complaint shall communicate that complaint to the Board of Directors in writing by regular mail to the Club’s mailing address or by e-mail to the President (email@example.com) or the Secretary (firstname.lastname@example.org). The Board of Directors may consider the complaint at its next scheduled meeting following receipt of the complaint. No member shall communicate with any member of the Board of Directors about a complaint in any other way without that Board of Directors member’s express prior permission.
f. The Board of Directors shall meet at least once a month during the months of April through October.
a. Summer Club Hours are from 8:00 am to 11:00 pm. (June 1st –Sept -30th) Spring/Fall Club Hours are from 9:00 am to 10:00 pm.
b. Public playing times are Saturday from 6:00 pm to 11:00 pm.
c. COURT LIGHTS are the responsibility of the Court Attendant who may turn on the lights if requested by a member and if conditions warrant use of the lights (summertime after 8:00 pm for instance). Only the Court Supervisor may turn on the lights.
d. Only plastic chairs approved by the Court Attendant may be used on the courts for reasons of court surface preservation.
e. NET ADJUSTMENTS may only be made by the Court Attendant. Members may request net height measurement and adjustment if required.
f. Courts will be cleaned and cleared of debris as required in the discretion of the Court Attendant, utilizing appropriate maintenance equipment in order to maintain a safe, clean playing environment.
g. For the safety of members, any use of the courts must cease if conditions are WET in order to avoid injury. Only when courts are DRY can play resume. Drying rollers will be made available by the Court Attendant.
h. Tennis teaching professionals and other teaching staff shall be appointed expressly by the Board of Directors, and shall be the exclusive tennis teaching professionals of the Club. Any other teaching or coaching is strictly prohibited during Club or Public Hours.
i. Club facilities, including the Clubhouse, are available during Club Hours for use by the members on a reasonable basis as determined by the Court Attendant.
j. Playing season ends October 31st.
a. These Regulations are subject to change without notice. The Regulations in effect from time to time shall be posted on the Club bulletin boards and on the Club website when it becomes operative.
Revised April 8, 2017